Executive Office, Executive Assistant to C-Suite Executive, New York

About the Executive Office

The Executive Office plays an integral role in setting and advancing Goldman Sachs' corporate strategy, and in preserving the firm's distinctive culture. We are responsible for safeguarding the firm's relationship with alumni, clients, shareholders, policy makers, and the broader public, while ensuring that our own people remain informed about the firm's evolving priorities. We also partner with the businesses to source high-impact opportunities in line with the firm's social and sustainability agendas.

The Opportunity

The Executive Office is seeking an exceptionally organized, proactive, and detail-oriented assistant to work with a primary assistant supporting to an executive.

This role demands the highest level of professionalism, discretion, and adaptability to effectively manage a dynamic and high-profile environment. The assistant will work closely with the current primary assistant to the executive to deliver seamless administrative, logistical, and operational support, ensuring the executive's efficiency and effectiveness across a wide array of engagements with clients, industry leaders, and other key stakeholders. The successful candidate will be available from 11am - 7pm.

Key Responsibilities

• Executive Calendar Management: Proactively manage and optimize the executive's complex and dynamic calendar, strategically prioritizing engagements and ensuring seamless coordination across multiple time zones with senior leaders in government, finance, and other sectors. Anticipate potential conflicts and proactively resolve scheduling challenges.
• Complex Travel Coordination: Independently plan and execute intricate international and domestic travel arrangements, including flights, accommodations, visas, ground transportation, and security protocols. Demonstrate resourcefulness in navigating unexpected travel disruptions and adapting itineraries as needed.
• Communication and Stakeholder Management: Serve as a highly professional and discreet point of contact for internal and external stakeholders, managing confidential communications, screening correspondence, and prioritizing inquiries with impeccable judgment.
• Meeting and Event Management: Prepare comprehensive briefing materials, presentations, and agendas for meetings and events. Coordinate all logistical aspects, including venue selection, catering, and technology setup. Capture and disseminate key decisions and action items, ensuring timely follow-up.
• Information Management: Maintain confidential files, records, and databases, ensuring accuracy and accessibility. Conduct research and compile information to support the executive's decision-making process.
• Expense Management: Meticulously process and track expenses, reconcile credit card statements in compliance with company policies.

Qualifications and Skills

• Experience: 3+ years of experience providing support to senior leaders in a fast-paced, high-performance environment. Prior experience in financial services, consulting, or a related industry is highly desirable.
• Exceptional Organizational Skills: Demonstrated ability to manage multiple priorities, anticipate needs, and proactively adapt to rapidly changing demands. Possess an unwavering commitment to accuracy and attention to detail.
• Communication and Interpersonal Skills: Exceptional written and verbal communication skills, with the ability to interact effectively and professionally with high-profile executives, government officials, and external stakeholders. Exhibit diplomacy, tact, and discretion in all interactions.
• Proactive Problem-Solving: A proactive and resourceful approach to problem-solving, with the ability to anticipate challenges, identify solutions, and take initiative to improve processes and efficiencies.
• Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Zoom, and other relevant software applications. Experience with Concur or similar expense management systems is preferred.
• Discretion and Confidentiality: Unquestionable integrity and a commitment to maintaining the highest level of confidentiality.