Research Administrator 2

This position will work closely with department leadership to ensure that research investigators, IRB members and staff, and other appropriate personnel maintain continuing knowledge of, and comply with, relevant ethical principles, relevant federal regulations, OHRP guidance, other applicable guidance, state and local laws, and institutional policies for the protection of human subjects. The position provides comprehensive financial, analytical and oversight support for research project, endowment, and gift account activities. The position researches complex issues for resolution, analyzes data, prepares reports, makes recommendations, develops presentations, creates and manages department's research budgets. The incumbent will also assist with clinical trials and external research for billing analysis and recharges as appropriate. This position is responsible for facilitation and management of interdepartmental studies and to assist the department C&G Supervisor on all pre-award activities. Serve as a liaison between and among the research team and School of Medicine and provides research administrative support to the Department of Radiation Oncology when needed. #CA-SB

Apply By Date 4/11/2025 by 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in a related field and or a combination of experience, education and/or training required.
• Experience in financial analyses, forecasting, strategic planning to analyze and compile financial data and reports; budget preparation based on narrative methodological research plans and designs with the skills to control complex budgets.
• Must have accounting and Excel experience to generate spreadsheets, calculations and pivot tables.
• Experience in budget preparation and ability to use budget templates.
• Experience reading study and imaging protocols and understanding the purposed outcome of a study and the associated imaging needs.
• Experience to operate PC for word processing, proposal submission and reports, nancial reports, data retrieval and electronic mail.
• Excellent interpersonal communication skills to effectively and diplomatically interact with individuals of varying ages and cultural backgrounds and perspectives to research, secure, and/or provide information to clarify situations, and resolve problems.
• Flexibility and willingness to adapt to changing situations in a positive manner.
• Strong understanding of coverage analysis forms and standard of care vs. non-standard of care services.
• Skills to communicate complex information in a clear and concise manner both verbally and in writing.
• Communication and interpersonal skills to effectively correspond with the public, coworkers, physicians, patients, caregivers, clinic staff, and other health care professionals.
• Knowledge software programs including: Microsoft Office (Word, Excel, Power Point, Access), Photoshop, Adobe Acrobat, Financial Ledger Systems.
• Strong critical thinking and problem-solving skills to manage complex information, assess problems, and develop effective solutions.
• Administrative skills and ability to independently exercise good judgment, initiative, and resourcefulness in making decisions.

Preferred Qualifications

• Completed Human Subject required training (CITI Basic Course for Biomedical Researchers and Staff).
• Completed Good Clinical Practice (GCP) training.
• Working knowledge of department's hospital operations and services available and departmental and University billing processes preferred.
• Knowledge of University policies and procedures and GCP preferred.
• Knowledge of Aggie Enterprise, UC Data, Aggie Buy, Aggie Travel and Aggie Ship.

Key Responsibilities

• 20% - Pre-Award Administration
• 40% - Finance Administration
• 35% - Post-Award, Contracts, and Grants Administration
• 5% - Other Duties as Assigned

Department Overview

The Department of Radiology is a large academic and clinical department within the School of Medicine which is responsible for teaching and training of residents, medical students, and clinical fellows, as well as both basic and creative clinical scholarly investigations. Radiology maintains a substantial amount of research, both basic and clinical trials, and provides services for interdepartmental research studies.

POSITION INFORMATION

• Salary or Pay Range: $35.69 - $48.99
• Salary Frequency: Hourly
• Salary Grade: 151
• UC Job Title: RSCH ADM 2 CX
• UC Job Code: 004486
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): 8
• Location: Ellison Ambulatory Care Center (HSP098)
• Union Representation: Yes, CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is 100% on-site
• This is not a H-1B Visa opportunity

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

• UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
• Must comply and adhere to UCD and departmental Sick Leave Policy and departmental Dress Code.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks