Administrative and Office Specialist III

Virginia Western Community College

$32,843 to $55,000

United States, Virginia, Roanoke

Jan 08, 2025

Posting Details

Posting Summary

Working Title	Administrative and Office Specialist III
Role Title	Admin and Office Spec III
Role Code	19013-SW
FLSA	Nonexempt
Pay Band	03
Position Number	28600007
Agency	Virginia Western Community College
Division	Virginia Western Community College (Div)
Work Location	Roanoke (City) - 770
Hiring Range	$32,843 to $55,000
Emergency/Essential Personnel	No
EEO Category	F-Admin Supp
Full Time or Part Time	Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Does this position have a bilingual or multilingual skill requirement or preference?
Work Schedule	Normal working hours are 8 a.m. to 5 p.m. with an opportunity for a flexible work schedule to meet the school's needs, which may include occasional evening hours.
Sensitive Position	No
Job Description	Virginia Western Community College is a two-year public institution of higher education operating under the Virginia Community College System, a statewide system of community colleges. The College operates under the policies established by the State Board for Community Colleges and the Virginia Western Community College Local Advisory Board. Virginia Western is located on a 70-acre campus in southwest Roanoke, VA. The service region of the College includes Roanoke, Salem, Roanoke County, Craig County, Franklin County, and southern Botetourt County. The College was established in 1966 and has grown from an initial enrollment of 1,352 to its current annual enrollment of over 9,000 students in credit courses and more than 1,400 enrollments in fast-track workforce and continuing education courses. Virginia Western Community College is accepting applications for a full-time, Administrative and Office Specialist III position in the School of Science, Technology, Engineering and Mathematics ( STEM). This position provides secretarial support for the division dean, supervises part-time clerical support for the program heads and faculty, and office management leadership essential to the operation of the School of STEM. Manages day-to-day problems, information requests, and work actions to ensure that the volume of work is completed in a timely manner and that the school operates smoothly.
Special Assignments	May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications	Experience providing administrative support in an office environment. Ability to work collaboratively in a team-oriented environment with a commitment to encouraging and fostering student success. Ability to explain, interpret, and apply with good judgment, college and school policies and procedures. Ability to analyze state and federal regulations and apply them appropriately. Excellent skills in computer and related software to include running queries for report completions, and operation of office equipment. Experience serving diverse populations. Knowledge of the basic procedures for establishing and maintaining files and records; ability to communicate effectively both orally and in writing; skills in typing, word processing, spreadsheets, and database management. Ability to independently write letters of correspondence and to prepare reports and memoranda; strong interpersonal skills; ability to manage people in trying situations; ability to work effectively in a fast-paced environment; ability to supervise other support personnel; and ability to maintain utmost confidentiality.
Additional Considerations	Administrative Support experience in Community College setting preferred. Experience with PeopleSoft software and eVA preferred.
Operation of a State Vehicle	No
Supervises Employees	No
Required Travel	None.

Posting Detail Information

Posting Number	CLS_3497P
Recruitment Type	General Public - G
Number of Vacancies	1
Position End Date (if temporary)
Job Open Date	01/08/2025
Job Close Date	01/21/2025
Open Until Filled
Agency Website	https://www.virginiawestern.edu
Contact Name	Lindsey Weston
Email	hrapps@virginiawestern.edu
Phone Number	540-857-7305
Special Instructions to Applicants	Selected applicant will be subject to criminal history, driving, and credit background checks as a condition of employment. Documents verifying your identity and authorization to work in the United States must be presented upon employment. Only complete, on-line applications will be accepted. Applicants MUST complete all applicable sections of the application in order for online application materials to receive full consideration during the recruitment process.Submission of online application must also include a resume and cover letter. Transcripts and/or an "other" document, such as a letter of reference or additional transcripts, are optional and may be included as part of the online application process. Incomplete on-line applications will not be accepted. Materials submitted via regular e-mail attachment, postal mail, fax, or in person in lieu of the online application will not be considered. All documents must be received by 11:59 pm ( EST) on the closing date. In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS), or the Department for the Blind & Vision Impaired ( DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information	Questions about the online application process call 540-857-7282. Females, minorities, and those with disabilities are encouraged to apply. TTY: "711" or 1-800-828-1120. In compliance with the Americans with Disabilities Acts ( ADA and ADAAA), Virginia Western Community College will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes. Virginia Western is committed to Equal Opportunity/Affirmative Action and Diversity.
Background Check Statement Disclaimer	The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement	The Virginia Community College System, anEEOemployer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, theVCCSis committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement	TheVCCSis anEOEand Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement	VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting	https://jobs.vccs.edu/postings/80194