Business Manager (Hybrid)

The University of California, Merced is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The salary range the University reasonably expects to pay for this position is $68,600 - $85,700/yr.

Initial applicant review will begin on or around January 21, 2025. Posting will remain open until filled.

Remote/Hybrid eligibility: This position will have hybrid capability after the probationary period.

The University of California, Merced, is the newest of the University of California system's 10 campuses and the first American research university built in the 21st century. With more than 9,000 undergraduate and graduate students, UC Merced offers an environment that combines a commitment to diversity, inclusion, collaboration and professional development. With bachelor's, master's and doctoral degree programs, strong research and academic partnerships, and community involvement, the UC Merced campus is continually evolving and requires talented, knowledgeable and dynamic educators, researchers, management and staff.

Ranked among the best public universities in the nation by U.S. News and World Report, UC Merced is uniquely equipped to provide educational opportunities for highly qualified students from the San Joaquin Valley and throughout California. The campus enjoys a special connection with nearby Yosemite National Park, is on the cutting edge of sustainability in construction and design and supports the economic development of Merced and the region.

The Merced 2020 Project, a $1.3 billion public-private partnership unprecedented in higher education and completed in 2020, nearly doubled the physical capacity of the campus, enhancing academic distinction, student success and research excellence. UC Merced also operates the Downtown Campus Center, a $33 million, three-story administrative building located in the heart of Merced.

The university's mission of educational excellence and rigorous inquiry is powered by three schools and numerous research institutes and centers that seek scientific and social solutions for the Valley, California and the world. In partnership with UC San Francisco, UC Merced is preparing the way for a rigorous medical education program.

The course of UC Merced's evolution is piloted by a long-range strategic plan. Enacted in 2021, the 10-year blueprint is guiding how the values of equity and justice influence our pathway to earning Carnegie R1 research status, growing enrollment, upholding our identity as a minority-serving institution, and operationalizing how commitments to equity, diversity and inclusion are enacted in each campus unit.

The Business Manager is responsible for providing administrative and financial support to all Dean of Students department management units. Under the general direction of the Associate Vice Chancellor and Dean of Students, the incumbent uses skills as a seasoned, experienced financial service professional with an understanding of departmental, university and industry practices and policies and procedures. Uses knowledge of the department, campus and industry norms to provide revenue and budget projections for the Dean of Students department leadership. Resolves a wide range of issues. Demonstrates good judgment in selecting methods and techniques for obtaining solutions.

KEY RESPONSIBILITIES

Budgets, Accounting, and Purchasing:

• Provide support to the Dean of Students as needed in the day-to-day operations.
• Serve as mandatory reviewer for purchasing transactions including review of departmental orders, travel reimbursements, and electronic PAN notice review of all financial transactions for the division.
• Train Administrative Assistants in purchasing policies and procedures. Also guides administrative staff in processing of purchasing transactions, travel and entertainment expenses. Be available on an as-needed basis to answer questions as they arise.
• Monitor and track general ledger reconciliations in all departments reporting to the Dean of Students
• Responsible for fiscal close preparation which includes balance of all accounts (DOS) ensuring that no accounts are in deficit - completing non-PEARS and transfers of funds as needed - balancing between sub accounts.
• Perform non-payroll expense adjustment request transactions and transfers of funds in accordance with policies and procedures.
• Ensure proper purchasing procedures are followed.
• Attend monthly MSO meetings and pass pertinent information along to departments.

Applies financial services concepts (i.e., accounting, accounts receivable, accounts payable, purchasing, collections and billing), to resolve issues, and prepare business process procedures and policy recommendations. Purchasing, Accounts Payable, Entertainment and Travel Accounting:

• Responsible for preparation and submission of purchasing requisitions, complex travel and entertainment reimbursements and low value orders for Recreation & Athletics department of multiple staff members.
• Ensure departmental compliance with applicable UC policies and procedures.
• Cooperate with Student Affairs Business Office to provide timely information to department staff and implement policy mandates at department level.
• Coordinate signature, routing, copies and filing of all department expenditures.
• Record and track all initiated orders from initial order through payment of invoice
• Follow up on any problems related to orders, invoicing, and/or reimbursements.
• Timely submission of all reimbursements and invoices.
• Provide vendors with needed information regarding payments and shipments as required.
• Acquire necessary back-up documentation from various departments on campus as needed.

Human Resources and Payroll:

• Coordinate payroll distribution of monthly and bi-weekly payroll checks for all departments within Enrollment Management and Health & Wellness.
• Coordinate recruitment with hiring managers and enter requests into the Edoc system for new classifications, reclassifications, stipend requests, and recruitment requests.
• Interface with payroll office on logistics of new hires and separations which included completing new hire forms, separation forms, promotion/transfer forms and other forms as needed.
• Enter requests in MSO Tools for new phone lines and phone line moves.
• Set up new hires into the Identity Manager and forward instructions on claiming UCM Net IDs to new staff.

EDUCATION and REQUIREMENTS

• Bachelor's degree in Business with an emphasis in Accounting, Finance, or related area from an accredited institution.
• 3 yrs of progressively responsible related experience.

CRITICAL KNOWLEDGE AND SKILLS

• Thorough knowledge in administrative procedures and processes including word processing, spreadsheet and database applications.
• Requires good verbal and written communication skills, active listening, critical thinking, multi-task and time management skills.
• Requires interpersonal and work leadership skills to provide guidance to other nonexempt personnel.
• Working knowledge of financial processes, policies and procedures.
• Strong knowledge of financial data management and reporting systems.
• Proficiency in the use of spreadsheet and database software.
• Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multitask in a high volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision making.
• Ability to function effectively as a member of a team.
• Ability to adapt to changing priorities.
• Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.
• Skills to provide coaching and mentoring to support staff.

Background check required.

How to Apply:
An online application is required for each position to apply.The University of California, Merced is aware that some web-based application processes may be cumbersome for differently abled applicants. Where appropriate, alternative accommodations will be provided. For applicants with disabilities who need additional assistance using TAM, or reasonable accommodations during the interview or search process, please contact ucmjobs@ucmerced.edu.

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Equal Employment Opportunity:
The University of California, Merced is an Equal Opportunity/Affirmative Action employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, citizenship, sex, age, marital status, sexual orientation, gender identity or expression, disability, pregnancy, or status as a disabled veteran or Vietnam-era veteran, or other protected categories covered by the UC Nondiscrimination and Affirmative Action Policy. UC Merced intentionally promotes and maintains a discrimination- and harassment-free workplace by demonstrating it neither condones nor tolerates employment practices that discriminate against or harass any person or specific group of persons on the basis listed above. We seek candidates who will support our vision to cultivate a vibrant, equity-minded, inclusive excellence university community. When applying to UC Merced, we strongly encourage you to reflect on our Principles of Community and our 2021 strategic plan.

Vaccination Program Policy:

As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is 14 days after their first date of employment.

Smoke and Tobacco Free Policy:
The University of California, Merced is a smoke and tobacco free workplace. Information and the Smoke and Tobacco Free policy is available at http://smokefree.ucmerced.edu.

E-Verify:
All employers who receive Federal contracts and grants are required to comply with E-Verify, an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases. Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

Pay, Benefits & Work Schedule:
For information on the comprehensive benefits package offered by the University of California visit: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/

This position is eligible for the UC Merced Employee Referral Program (ERP). If you were referred by a UC Merced employee, please identify that employee by name in your application as follows:

Step 5 of 7 Referrals

How did you hear about the job? (select) "other"

Additional information? (select) "other"

Specific Referral Source? (write in) first and last name of referring employee

Referring employee MUST be named on application for eligibility.