Administrative Assistant - Inpatient & Surgical Services

• Arranges related meetings, reserves rooms and audio visual equipment. Prepares various meeting and program materials. Collates and assembles documents, photocopies, correspondence, and reports. Disseminates agendas, reports, and related correspondence when appropriate.
• Oversees the administrative calendars.
• Assists with coordinating the interview process.
• Answers telephone inquiries concerning office activities and operations by relating or referring to established policies and procedures.
• Works collaboratively with the Nurse Educator and other clinical team members to set up education conferences and other activities associated with the education.
• Obtains approval and arranges travel for physicians and others. Completes expense reports.
• Using Windows software, prepares memos, correspondence, reports, and agendas as needed. Makes changes in grammar, punctuation or spelling as needed. Prioritizes workload to comply with deadlines.
• Opens, sorts, records and distributes mail. Places in appropriate area.
• Prepares and submits payroll information as assigned.
• Processes print shop orders and other orders as directed.

• Ability to apply common sense understanding to carry out detailed instructions in written, oral, or diagrammatic form.
• Ability to read and write in order to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine office correspondence, reports and forms.
• Ability to type routine correspondence, forms, reports and the like from rough draft or dictation at high proficiency level.
• Ability to apply interpersonal skills requiring ordinary courtesy and tact are necessary to communicate effectively with callers and visitors and provide information.
• Ability to operate a wide variety of equipment (copier, calculator, voice mail, E-mail, scanner, laser and line printers, and FAX).
• Ability to operate a wide variety of computer software programs (Microsoft Outlook, Word, Excel, Power Point, etc.).
• Ability to maintain a high level of confidentiality.
• A thorough understanding of general office procedures as well as knowledge of standard Microsoft software such as Outlook, Word, Excel, and Power Point.
• Excellent interpersonal communication skills to work with a wide variety of staff.
• Strong analytical, spelling and grammar skills and close attention detail.

• High school diploma or equivalent required.
• Associate degree or certification in business, secretarial science or related field required.
• Minimum of five years of experience coordinating business activities (e.g., business office manager or departmental administration) required.

Diversity is more than a commitment at Boys Town-it is the foundation of who we are and what we do.

At Boys Town, we cultivate a culture of inclusion for all employees that respects their individual strengths, views, and experiences. We believe that our differences enable us to be a better team - one that makes better decisions, drives innovation, and delivers better business results.

About Boys Town:

Boys Town has been changing the way America cares for children and families since 1917. With over a century of service, our employees have helped us grow from a small boardinghouse in downtown Omaha, Nebraska, into one of the largest national child and family care organizations in the country. With the addition of Boys Town National Research Hospital in 1977, our services branched out into the health care and research fields, offering even more career opportunities to those looking to make a real difference.

Our employees are our #1 supporters when it comes to achieving Boys Town's mission, which is why we are proud of their commitment to making the world a better place for children, families, patients, and communities. A unique feature for employees and their dependents enrolled in medical benefits are reduced to no cost visits for services performed by a Boys Town provider at a Boys Town location. Additional costs savings for the employee and their dependents are found in our pharmacy benefits with low to zero-dollar co-pays on certain maintenance drugs. Boys Town takes your mental health seriously with no cost mental health visits to an in-network provider. We help our employees prepare for retirement with a generous match on their 401K or 401K Roth account. Additional benefits include tuition assistance, parenting resources from our experts and professional development opportunities within the organization, just to name a few. Working at Boys Town is more than just a job, it is a way of life.

This advertisement describes the general nature of work to be performed and does not include an exhaustive list of all duties, skills, or abilities required. Boys Town is an equal employment opportunity employer and participates in the E-Verify program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and/or expression, national origin, age, disability, or veteran status. To request a disability-related accommodation in the application process, contact us at 1-877-639-6003.