Accounting Manager

Howard Community College ( HCC) is an exciting place to work, learn, and grow! We are proud to have received the Great Colleges to Work For honor for 12 consecutive years, 2009-2020.

Howard Community College values diversity among its faculty, staff and student population. We are an innovative institution that is committed to responding to the ever-changing needs and interests of a diverse and dynamic community. No matter where you want to go in your career, you can get there from here!

GENERAL RESPONSIBILITIES:
Employee oversees and supports the accounts payable area to ensure accurate and timely processing of the department's work. Employee is responsible for 1099 tax reporting. Employee provides guidance and direction to cost center managers, ensuring proper use of account coding on submitted documents. Responsibilities include preparation of year-end audit materials as it relates to this area. Employee is responsible for all tasks pertaining to the College's inventory of capital and non-capital assets, including coordination of physical counts, maintaining the inventory database, depreciation of assets and audit schedules. Employee maintains the multi-year capital project file; in coordination with project managers, procurement, and the associate director of finance to ensure integrity of the capital budget. Employee is responsible for preparation of year-end audit materials and balancing of AP, capital, and inventory subsystems to the general ledger.

WORK PERFORMED:
Supervises the daily operations of the accounts payable department, directing and assigning work, and approving leave as required. Coordinates AP work with procurement, cashiering and accounts receivable, financial aid, and foundation offices.

Performs regular audits/review of work performed by the department to ensure accuracy, completeness, and timeliness. Troubleshoots banking and IT related issues. Tests IT patches (system enhancements).

Reviews paperwork submitted for processing. Processes invoices for payment. Maintains open invoice file. Audits vendor statements. Maintains vendor list. Processes void and replacement checks.

Ensure all P-card transactions are reviewed and uploaded to the College system.

Coordinate wire transfer requests, apply wire payments, and maintain updated General Ledger (GL) records.

Monitor and validate A/P requests submitted through Self Service, ensuring proper approvals and documentation.

Submit prenotes to the bank on a weekly basis.

Conduct final reviews of all travel reimbursements for accuracy and approvals prior to payment processing.

Ensure compliance with all accounts payable-related work and assignments.

Assist cost center managers with proper coding of purchase orders and check requests to comply with the chart of accounts. Conduct audits of procurement department expenditure coding.

Prepare and review all 1099 forms for the College's vendors, ensuring proper classification and accuracy.

Maintain the capital project file, approve POs, BPOs, and invoices, and ensure all relevant data is accurately recorded.

Coordinate the College's capital projects with the Associate Director of Finance to ensure budget integrity.

Approve capital project invoices in the County's accounts payable system.

Oversee inventory control to ensure accurate records of cost and accumulated depreciation, updating the inventory database annually.

Maintain all accounting records related to inventory and capital assets, ensuring completeness of additions and deletions.

Prepare audit schedules as required.

Maintain updated list of inventory monitors; updates all changes in the inventory database.

Responsible for fiscal year-end closeout in the following areas.

* Verify proper coding of all prepayments and capital assets.

* Responsible for the development of the year-end accrual listing.

* Responsible for reconciling the accrual account.

* Responsible for reconciling the prepaid account.

* Close of all PO's & BPO's

* Responsible for reconciling the general payables account.

* Responsible for reconciling the student payables account [PD1] .

Responsible for reconciling capital project expenditure accounts.

Responsible for reconciling prepaid accounts.

Assist the associate director with the annual year-end budget close out work.

Prepare and review journal entries related to assigned areas and manage subordinates' work.

Collaborate with IT and other departments to enhance accounting and reporting capabilities, leveraging existing and new technologies.

Identify and implement process improvements to increase efficiency in accounts payable, capital projects, and inventory management.

Serve as a backup for the Grant Accountant, assisting with grant-related tasks.

Perform other duties as assigned.

KNOWLEDGE REQUIRED
* Knowledge of accounting procedures and principles as they relate to all areas assigned.

* One year of supervisory experience.

* Extensive knowledge of inventory management principles.

OTHER REQUIREMENTS

* Ability to apply accounting principles and procedures to all areas of assignment.

* Ability to keep very detailed, complex accounting records for capital projects; where accuracy is critical to decision making and reporting.

* Ability to use own initiative to locate and resolve problems.

* Ability to coordinate with other areas of the college and external agencies to perform duties.

* Ability to interact tactfully and to deal courteously and effectively with others.

* Ability to analyze accounting and administrative systems to ensure accuracy and recommend and initiate modifications if necessary.

* Ability to use standardized computer software such as spreadsheets, database, and word processors.

* Ability to operate routine accounting machines such as a calculator, computer, copier, printer, and scanner.

* Ability to communicate effectively, both verbally and in writing

* Ability to maintain strict confidentiality.

* Regular attendance is a requirement of this job.

* Performs all duties while considering the impact of any actions on the college's sustainability initiatives in the areas of environmental stewardship, social responsibility, and economic prosperity.

Position requires coordination with internal and external constituents.

Highly stressful position due to high volume of work, confidentiality required, legal requirements, dealing with entire college community, outside vendors, state and local government agencies.

Requires a flexible schedule. Additional hours may be required during busy times including during physical inventory counts and year-end close-out. Limited time off June/July/August

Howard Community College offers competitive salaries, excellent medical and dental selections, tuition reimbursement and paid leave programs. As a participating member of the Maryland Retirement and Pension System, HCC offers two retirement options: The Pension, which requires a 7% employee contribution and The ORP, a 403(b) with a 7.25% employer contribution only. Employees in positions that do not require a bachelor's degree must participate in The Pension. Employees that possess a bachelor's degree and hold professional positions that require a bachelor's degree may choose to participate in either The Pension or The ORP.

*Pre-employment criminal background investigation is a condition of employment.

HCC is interested in all qualified applicants who are eligible to work in the United States. However, HCC will generally not sponsor applicants for work visas. Due to HCC policy, only employees living in states contiguous to Maryland are eligible for work at HCC and include Virginia, West Virginia, Washington DC, Pennsylvania. Candidates must live in the commutable area or willing to relocate at their own expense if offered the position because HCC does not offer relocation benefits.

Please complete the entire HCC Employment Application (Candidates will be evaluated on completing the college's application in full).

Howard Community College ( HCC) is an Equal Employment Opportunity & Affirmative Action employer & values diversity within its faculty, staff & student population. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, gender, sexual orientation, gender identity, genetic information, disability or protected veteran status.
HCC understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance with the job application process, please contact the Office of Human Resources at 443-518-1100.