Travel and Events Coordinator

IXL Learning
United States, California, San Mateo
777 Mariners Island Boulevard (Show on map)
Dec 20, 2024
IXL Learning, developer of personalized learning products used by millions of people globally, is seeking a Travel and Events Coordinator to join our fun and friendly marketing team. In this role, you will be responsible for supporting the IXL events strategy, with a focus on executing smooth and successful IXL Live events. #LI-FA1 The ideal candidate is organized, detail-oriented, proactive, and passionate about IXL's mission to impact education. This is a full-time, hourly position in our San Mateo headquarters office. WHAT YOU'LL BE DOING Source hotel venues for up to 80 IXL Live events per spring and fall season. Negotiate pricing and finalize contracts with vendors Coordinate all aspects of event planning and execution - catering, AV, room setup, and payment Book hotel rooms for IXL Live presenters, assist with booking flights for event-related travel as needed Pack and ship event swag and supplies to and from events, track shipping, maintain inventory of materials; print event materials Communicate event details and logistics to internal teams and host kickoff meetings at the start of each season; ensure presenters have everything they need for a successful event Assist with packing and shipping conference display materials to and from tradeshows WHAT WE'RE LOOKING FOR BA/BS degree 2 - 4 years experience in event planning, marketing, and/or administrative work Energetic and positive person who is highly organized, detail-oriented, and works well with deadlines Excellent verbal and written communicator who can collaborate effectively with a wide range of people Self-starter with the ability to plan and build timelines, prioritize tasks, and act resourcefully to resolve problems Experience with Eventbrite is a plus Quick learner who demonstrates initiative and can work well both within a team and independently An interest in education and education technology Ability to lift up to 50 pounds. Parts of this role are physically demanding, with substantial time spent packing and shipping materials Our pay ranges are determined by role, level, and location. The base hourly rate for this full-time position is $28.00 to $30.00 per hour + benefits. The range displayed on each job posting reflects the minimum and maximum target for new hire pay ranges for the position. Individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. ABOUT IXL LEARNING IXL Learning is the country's largest EdTech company. We reach millions of learners through our diverse range of products. For example: 1 in 4 students in the United States uses IXL.com Rosetta Stone provides an immersive learning experience for 25 languages Wyzant is the nation's largest community of tutors, covering 300+ subjects Teachers Pay Teachers (TPT) is a comprehensive marketplace for millions of educator-created resources Our mission is to create innovative products that will make a real, positive difference for learners and educators and we're looking for passionate, mission-minded people to join us in achieving this goal. We have a unique culture at IXL that fosters collaboration and the open exchange of ideas. We value our team and treat one another with kindness and respect. We approach our work with passion, tenacity, and authenticity. We find it immensely satisfying to develop products that impact the lives of millions and we are eager to have you join our team. At IXL, we value diversity in age, race, ethnicity, gender, sexual orientation, physical and mental ability, political and religious beliefs, and life experience, and we are proud to promote a work environment where everyone, from any background, can do their best work. IXL Learning is an Equal Opportunity Employer.