Admin Assistant 3
Temporary Employment Program Job Summary The duration of this temporary role is approximately 6 months.
This position performs a variety of general and specialized clerical and administrative tasks that are essential to the operations of all University departments, as well as other related duties as required. The role requires applying skills and specialized job knowledge within a specific area of expertise. Responsibilities may include adapting procedures, techniques, tools, materials, and equipment to meet the needs of the specialization. The incumbent may handle non-routine tasks and resolve issues or make decisions within their area of responsibility with minimal supervision.
Under general supervision, the incumbent completes operational or procedural assignments that are moderately complex and require sound judgment to resolve procedural challenges. They may also recommend improvements to existing processes and procedures. This is a staff role within the Department of Internal Medicine, providing administrative and analytical support to the UCSF Fresno Residency Program.
UCSF Fresno is a major educational, research, and clinical branch of UCSF, located in the Central San Joaquin Valley and overseen by the Office of the Associate Dean in Fresno. The Department of Medicine is the largest department on the UCSF Fresno campus and within the UCSF School of Medicine. It offers services and training at affiliated locations.
- Applies standard office software programs that include the straightforward application of formulas; uses software to display information with both text and graphics.
- Updates and maintains residency program Web pages on an annual process.
- Prepares responses to routine correspondence. Drafts minutes from residency program educational meetings. Tracks house staff educational meeting attendance and lecture schedules.
- Prepares purchase orders by researching and recommending vendors/prices/equipment and may identify substitutes. This can include office supplies and other Internal Medicine programs related needs. Responsible for keeping Internal Medicine office supplies inventory up to date.
- Develops, organizes, and maintains filing systems, internal mailing processes, and procedures. Screens high volume of mail, program phone calls, and faxes. Maintains and stores both physical and digital resident files.
- Oversees administrative and logistical arrangements for conferences and residency academic schedule involving multiple parties, receiving limited direction. Determines special room and equipment needs. This can include all call for residency program room reservations and residency program-related conferences such as Research and QI.
- Assists the IM residency program during recruitment season, orientation, graduation, and times of heavy volume. This can include printing and organizing large volumes of files, sorting, and pulling relevant files during Rank Order List meeting for committee members.
- Manages incoming verification requests and correspondence, drafting initial forms before submission to the Program Director, obtaining signatures, and securing the release of information. This may include collaborating with the GME office to secure resident files.
To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles)
Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role. For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range. To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html Department Description UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions. Required Qualifications
- High school diploma or equivalent experience
Preferred Qualifications
- Microsoft Office Suite
- General Office experience
- Educational Institution experience
About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide. Equal Employment Opportunity The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Job Code and Payroll Title 004723 BLANK AST 2 Job Category Administrative Support, Temporary Employment Bargaining Unit Teamsters Local 2010 - Clerical and Allied Services Unit (CX) Employee Class Temporary Employment Additional Shift Details 8 hr/5 days a week -No weekend or Holidays |
University of California - San Francisco Campus and Health
Dec 27, 2024