Director/VP Administrator - Finance and Business Services

At Air Products, our purpose is to bring people together to reimagine what's possible, collaborate and innovate solutions to the world's most significant energy and environmental sustainability challenges. Grow with us as we embark on building tomorrow together by being the safest, most diverse and most profitable industrial gas company in the world.

Reimagine What's Possible

Air Products has an immediate opportunity for an Administrator working onsite, with some flexibility, at our Global HQ in Allentown, PA.

We are seeking a highly organized and proactive Executive Assistant to support three leaders in Finance Business Services (FBS) at our HQ in Allentown, PA. This person will be a shared resource supporting the VP Finance, Executive Director Finance, and Director of Operational Excellence. This pivotal role requires a dynamic individual with exceptional communication and multitasking skills, capable of managing executive-level operations in a fast-paced environment. The ideal candidate will have a proven track record in administrative support, a strong attention to detail, and the ability to handle sensitive information with discretion, ensuring seamless coordination across teams. Additionally, this person will need to be able to prioritize direction from three strong leaders and manage responsibilities, accordingly.

Key Responsibilities, but are not limited to:

• Calendar management: coordinate and manage schedule, prioritizing meetings, ensuring conflicts are avoided and work with other admins to coordinate and schedule meetings.

• Email management: monitor and help manage inbox, respond to routine emails, flag important emails for follow up, manage distribution lists, and cascade broad communications to the team(s).

• Meeting scheduling: Arrange internal meetings, ensure appropriate attendees, locations, agendas, rooms are reserved without conflict, prepare the bi-weekly team meeting agenda, ensure zoom and other IT enabled support is functioning, and follow up on actions, etc.

• Travel and Expense reporting: support travel arrangements and visa applications, submit expense reports.

• Event planning: Assist in organizing quarterly larger team meetings, events, including logistics, agendas and follow up, order food, reserve outside venues, coordinate across functions, internally and externally, etc.

• Document preparation: Update/Prepare Delegation of Authority forms, print and prepare materials for meetings.

• SharePoint and DOA Management: Maintain and update the teams SharePoint site and manage Delegation of Authority (DOA) documents.

• Support system access requests, and basic support for new hires and on-boarding.

Principle Accountabilities:

• Ability to manage an executive calendar and prioritize activities, ideally with prior experience in communicating with other executives and their support staff.

• Intuitive and resourceful, anticipate needs and develop solutions.

• Strong communication skills to act as an ambassador on behalf of the executives and the organization.

• Proficiency in Microsoft tools (Outlook, Word, Excel, PowerPoint, Teams) to create correspondences, presentations, agendas, reports, and update SharePoint sites. SAP and Workday experience would be beneficial.

• A strong focus on safety and dedication to the principles of Air Products' Basic Safety Program

Requirements / Qualifications:

• High school diploma or equivalent required

• 5-7 years of experience in supporting senior level roles in a global organization.

• Proactive, flexible with unexpected and sometimes complicated changes.

• Ability to balance priorities and work independently to meet deadlines.

• Experience working with confidential and sensitive material with integrity and highest ethical standards.

• Schedule: Monday to Friday

• Typical Hours: Business Hours (8am-4pm)

• Work Model: Onsite, some flexibility

• Nights/Weekends/Holidays: no/as needed (emergency)

• Typical Travel: no travel

What's In It for You:

• At Air Products we foster a culture of inclusion where every voice is heard, and everyone feels they belong and matter. Additionally, we offer competitive pay and great benefits for our employees. Check out some of our benefits below!

• Affordable Medical, Dental and Vision Insurance (day 1 of employment)

• 401k with 100% vested company core AND company match (8%)

• Paid Vacation, holidays, flexible holiday + sick time

• Paid Parental leave (Up to 8 weeks for both parents)

• Backup Child and Adult Care benefit

• Adoption assistance

• Flexible spending accounts (medical, dependent daycare)

• Life Insurance (AD&D- Paid for by Air Products), Supplemental AD&D

• Legal Plan & Identity theft coverage

• EAP (Employee Assistance Program)

• Many more supplemental benefits available

#LI-Onsite

#LI-DR1

#INDCOR

Air Products proudly values the skills, dedication, and leadership that Veterans bring to the table. As a Veteran-friendly organization, we actively encourage and welcome Veterans to apply for various roles within our company. We recognize the unique strengths and experiences that veterans contribute, and we foster a workplace that honors your service while providing a platform for professional growth.

We are the world's largest hydrogen producer with over 80 years of industrial gas experience. We are hydrogen and industrial gas experts delivering safe, end-to-end solutions, investing in real, clean energy projects at scale, and driving the industry forward to generate a cleaner future.

At Air Products, we work in an environment where we put safety first, diversity is essential, inclusion is our culture, and each person knows they belong and matter. To learn more, visitAbout Air Products.

We offer a comprehensive benefits package including paid holidays and vacation, affordable medical, dental, life insurance and retirement plans. You will be eligible for benefits and also be 100% vested in your retirement benefits on your first day of employment.

We are an Equal Opportunity Employer (U.S.).You will receive consideration for employment without regard to race, color, religion, national origin, age, citizenship, gender, marital status, pregnancy, sexual orientation, gender identity and expression, disability, or veteran status.

Air Products is committed to working with and providing a reasonable accommodation to individuals with disabilities. If you have a disability and you believe you need a reasonable accommodation to search for a job opening or to submit an online application, please e-mail us at talent@airproducts.com. General application status inquiries are not answered by this mailbox rather you'll receive an e-mail directly from our Career Center and/or the Talent Acquisition Specialist.