Design and Construction Project Manager

Job Summary

Under the oversight of the Director of Maintenance & Infrastructure Projects, the Design and Construction Project Manager is responsible for all efforts associated with successfully overseeing and directly managing multiple University construction projects. This includes all aspects of project management during the planning, design, construction, occupancy, and closeout phases of the project life cycle. This position is required to collaboratively interface with a variety of stakeholders including senior administrators, staff, faculty, students, colleagues from the CSU Chancellor's Office, representatives for agencies having jurisdiction including those at the Federal, State and local level, along with various professional consultants, contractor and vendors.

The Maintenance & Infrastructure Projects unit of Facilities Development & Operations provides services to a University campus spread across five sites comprised of +170 acres, 52 buildings, and more than six million gross square feet. In addition to the Director, the unit employs four full-time permanent staff (whose efforts are integrated with the Physical/Capital Planning & Real Estate and Major Design & Construction Projects teams) and utilizes several architects, engineers, and consultants in the delivery of services to the campus.

Key Responsibilities

• Manages all aspects of assigned projects through the full course of the project life cycle, including planning, design, construction, occupancy, and closeout phases. Independently leads and directs projects requiring functional integration and involving multiple disciplines to be managed. This includes those associated with major maintenance and repair, minor capital renewal/improvements, deferred maintenance, and infrastructure improvements
• Ensures all assigned projects are managed in alignment with the University's Capital Outlay Management Plan as well as any corresponding CSU or State of California regulation governing University projects. Organizes and coordinates as necessary throughout all project phases with the Campus Deputy Building Official, Construction Administrator, agencies having jurisdiction, and others
• Leads and directs project teams (project architects, engineers, contractors, inspectors, etc.) during all phases
• Develops conceptual design documents, cost estimating and analysis, and similar work efforts required to determine overall project feasibility
• Develops a comprehensive scope of work, budget, and schedule for approval by others
• Ensures ongoing compliance with appropriate codes and regulations for assigned projects
• Responsible for managing the project budget, working collaboratively with the Business & Administrative Support Services team
• Collaborates with the Business & Administrative Support Services and the campus Strategic Sourcing team to develop requests for proposals/bid packages and other necessary documents required to advertise and award contracts for assigned projects
• Maintains a project daily diary describing general events, noting problems and unusual events, and recording decisions and directions given to contractors or design professionals
• Submits reports concerning all aspects of a project, including budget, schedule, outstanding issues, RFIs, submittal logs, inspection logs, contingency balance, and more
• Analyzes situations and proposes solutions, implementing them where directed
• Participates, leading where assigned, in the development of assigned initiatives designed to improve overall project management efficiency, service level, quality control, and communications associated with management of university development and construction projects

Knowledge, Skills & Abilities

• Thorough knowledge of project management practices including that required to plan, lead and oversee complex construction projects. To include in-depth knowledge of public works construction processes, and skill to manage all phases of planning, design and construction
• Advanced knowledge of applicable state and federal codes and regulations pertaining to the construction industry including understanding of the California Building Code, the American with Disabilities Act and the Safety Orders of the Division of Industrial Safety for the State of California as such pertains to public works construction projects
• Ability to apply such knowledge successfully for assigned projects
• Knowledge of project scheduling including task/resource loading, and critical path sequencing methods required to run an efficient project
• Ability to analyze and review of schedules to guide adjustment as needed to manage schedule and risk
• Knowledge of common project delivery methods including design-bid-build, design-build, and job order contracting
• Demonstrated experience managing projects within the approved scope and agreed upon schedule and budget expectations
• Analytical skills to ensure adherence to requirements and assure a high level of quality control
• Ability to communicate effectively and work harmoniously with a wide variety of individuals and organizations directly and indirectly involved with projects and/or assignments
• Ability to initiate, establish, and foster a positive, cooperative, productive work atmosphere while establishing effective working relationships within a diverse population and with those from various cultural backgrounds
• Ability to operationalize sustainability concepts (economic, social, environmental justice) into all aspects of job duties

Required Qualifications

• Bachelor's degree in architecture, engineering, construction management, business or a related field OR which may be obtained through equivalent experience such as might be attained through four years of project management
• Four years of demonstrated project management experience in a lead role for all phases of construction projects
• Valid driver's license

License

A valid driver's license is required for this position. Out of state candidates selected for the position must obtain a State of California driver's license within 10 days of hire in accordance with the California Department of Motor Vehicles regulations.

Once hired the employee must successfully complete the Defensive Driver Training Program provided by the State of California for California State University campuses.

Preferred Qualifications

• Project Management (PMP) certification as granted by the Project Management Institute
• Certifications for code-related inspections as issued by the International Code Council
• Five to seven years of demonstrated project management experience in a lead role for all phases of construction
• Two years of experience/training in one or more of the following areas: construction project management, cost estimating, scheduling and schedule analysis, inspector of record
• Demonstrated experience managing construction projects for a local, county or state facility, College or University or other multi facility commercial complex
• Experience working in a University setting
• Implements and coordinates design review and plan check services for assigned projects in consultation with the Campus Deputy Building Official, Campus Architect, and Construction Administrator
• Maintains a project daily diary describing general events, noting problems and unusual events, and recording decisions and directions given to contractors or design professionals
• Develops and maintains a change order log for all contracts, reviews contingency status, and conducts an in-depth analysis of change requests
• Submits reports concerning all aspects of a project, including budget, schedule, outstanding issues, RFIs, submittal logs, inspection logs, contingency balance, and more
• Develops and oversees project close-out, including agency approval, training, warranties, certificate of completion, as-built records, and commissioning newly installed systems and equipment
• Advises department leadership on situations requiring political acumen and sensitivity
• Analyzes situations and proposes solutions, implementing them where directed
• Participates, leading where assigned, in the development of assigned initiatives designed to improve overall project management efficiency, service level, quality control, and communications associated with management of university development and construction projects
• Participates in campus emergency response efforts and services as a subject matter expert as related to the physical campus utility systems and infrastructure. Includes active participation in campus emergency response teams and committees

Compensation

Classification: Administrator II
Anticipated Hiring Range: $11,250/month - $12,500/month
CSU Salary Range: $4,812/month - $15,449/month

The final hiring salary will be commensurate with experience.

San Jose State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period: November 15, 2024 through December 1, 2024. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel
jobs@sjsu.edu
408-924-2252

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu.

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment, and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third-party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)

All San Jose State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San Jose State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu.

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu.

Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.

Equal Employment Statement

San Jose State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).